Even though modern technology makes it possible to store massive amounts of digital data, paper is still the most trusted medium for storing and sharing information.  As such, it’s still commonly used by businesses to keep records for compliance and audit purposes. Others hold on to papers they consider important or of sentimental value. If you plan to keep documents in storage facilities for the long haul, below are a few ways to preserve them.

How to Preserve Paper Documents in a Storage Facility

1. Keep Them Flat

Whenever possible, keep your documents laid out flat and unfolded. Repeated folding and unfolding of clippings, letters, and prints can result in creases and inadvertent rips. Another way to keep your papers flat is by framing them. Have a professional matte and frame old prints or documents before stowing them in storage facilities.  

2. Pack Well

Papers need to be kept dry and in the dark, as prolonged exposure to light and moisture can damage them. Store them in buffered mats and acid-free folders or envelopes, such as those made with polypropylene or polyester-film, for adequate protection and support. When filling rigid, stackable boxes or containers, be sure they’re packed densely for added safety.

3. Minimize Handling

Frequent handling of valuable documents often results in rips, creases, and stains. To slow down deterioration and damage, limit handling. If you need to retrieve an old, important paper document, slip on white editing gloves to minimize damage from oils and salts on your hands.

4. Make Copies

Photocopying or scanning important documents will benefit you in the long run. Should you need something from the document, you can refer to the copy, keeping the original preserved and safe. You can also use these scanned documents when labeling boxes in storage facilities for quicker referencing and faster locating.

5. Maintain an Ideal Environment

There are optimal environmental conditions necessary to keep papers in excellent condition, such as relative humidity levels of 35 to 55% and temperatures ranging from 68 to 76 degrees Fahrenheit. Choose climate-controlled storage facilities and keep your records off the ground. Avoid drinking and eating in storage facilities since food scraps can attract pests. Be sure to check the area frequently for any pest infestations and address them immediately, if needed.  

When it comes to storing important documents in storage, it’s crucial to keep them in pristine condition. When you need a secure storage facility, All American Self Storage is your best option. With two convenient locations in High Point, NC, and another in Greensboro, they offer multi-sized, climate-controlled storage units at affordable prices. Call (336) 434-1222 for a free estimate, or visit them online to learn more about their services.