When it comes to running a business, first impressions can mean the difference between a business partnership and a lost sale. Establishing a professional voicemail greeting can help you create a favorable first impression and win over clients. However, this is often easier said than done. To help you provide professional phone service to your clients, here are three tips for recording your business voicemail greeting.

3 Tips for Recording a Professional Business Voicemail

1. Keep the Message Short & Sweet

When you’re first developing a script for your voicemail greeting, focus on keeping your message brief and succinct. The last thing you want to do is turn off would-be clients with a long-winded message or confuse people with too much information. Include only the most pertinent information, such as your business name, hours of operation, relevant website information, and when they can expect a return call. Ideally, aim for a voicemail no longer than about 25 seconds.

2. Practice Before You Start Recording

To avoid re-recording your message multiple times, practice it a few times first. This can help you get the rhythm of the dialogue and determine where your natural pauses should be. You should also time yourself to see how long your message runs once it’s spoken. Typically, it will take longer to speak than it does to read silently, so you may need to parse it down before you start officially recording.

3. Record in a Quiet Environment

As a business, you want your phone service and accompanying voicemail greeting to reflect your professionalism. Record your message in a quiet environment that’s free of outside noise and distractions. In addition to making it more difficult for you to get through the recording, background noise can be a turn off to your client base, who may not take your business seriously. Ideally, remove yourself from pets, children, noisy electronics, traffic, and anything else that might detract from your message and your overall business appearance.

Having reliable phone service is a critical aspect of establishing a great first impression with your clients. Fortunately, TruVista provides both residential and business customers throughout Georgia and South Carolina with the most reliable voice and cable internet service available. Since 1897, this reputable cable company has remained loyal to its local customer service roots while evolving to meet the ever-changing world of technology. Offering both local and long distance options as well as telephone line and wire maintenance services, they’ll keep your equipment in top shape. To speak with a customer service representative about cable, internet, or wireless phone service, give them a call at (803) 385-2191 or visit them online.