From handling data to creating a more streamlined phone system, the cloud has helped companies conduct business and optimize operations. As a system of remote networks, it allows your business to grow without having to invest in costly on-site IT infrastructure. Since the technology can be a little confusing at first, review this guide to understand its purpose and how it will improve your office.  

A Quick Overview of the Cloud

What can it host?

Phone systems, video conferencing, data storage, and many other common applications can be placed on the cloud. In theory, your entire office could be run on a remote server.

However, most companies will pick and choose a few essential long-running services that can be easily supported by their available internet bandwidth. Many business owners move email services to the cloud to avoid needing an advanced in-house server for the data.

What are the benefits of the cloud?

The cloud saves money and improves collaboration. It removes the need for on-site servers and allows those with the right credentials to access information from any location. This creates a more flexible workplace that allows employees to work remotely.

By immediately backing up file changes and other sensitive data, the cloud reduces the risk of information loss in the event of an emergency. The cloud is also highly adaptable and can be updated with ease. If you expect a significant amount of growth, cloud services can expand your business’s storage capacity as needed.

What’s the difference between a public and private cloud?

A public cloud is a shared infrastructure that offers easy access to anyone that wishes to use it. Sometimes, it’s free, but there are also pay-as-you-go versions that allow customers to pay for CPU cycles, storage, and bandwidth. This removes the need for companies to purchase, manage, and maintain on-site hardware and infrastructure.

While a private cloud operates similarly, it’s typically limited to specific users. It provides more control and customization over the infrastructure, which is typically hosted on the premises. This system also uses firewalls and internal hosting to create a higher level of security and privacy and ensure data is protected from third-party providers. 

How do I choose a cloud provider?

The right provider should match your company’s software, data governance, security, and application migration needs. They should comply with industry standards and be certified by a recognized cloud service organization. 

Ask about their service providers and the type of support they’ll offer your team. Also, as your needs change, how do they plan to innovate and grow to serve them? They need to meet local laws, requirements, and obligations regarding data storage and management and provide clear demonstrations of how their security policies can support your operations. 

As your company grows, ensure it has the communication systems for effective employee and customer collaboration. For over 40 years, ACC Telecom has provided all-in-one business phone systems to companies in Frederick, MD, and the surrounding areas. Their 3CX cloud phone system delivers video conferencing, web collaboration, call recording, and chat features. Call (401) 995-0101 or visit their website to learn more about their phone services.