Planning a wedding involves managing lots of details. While you’re getting organized, don’t forget to think about what transportation services you’ll need. For anyone whose ceremony and reception are at separate venues, or who’s planning a destination wedding, these services become even more important. Not only does it make the guests feel pampered, but a wedding charter removes the need for extensive parking areas, helps keep timelines on track, and adds an extra layer of festivity to the events. Here’s what you need to know about arranging transportation for your big day.

A Guide to Successfully Planning Wedding Transportation Services

1. Book in Advance

Because transportation service needs depend on other factors like venue and number of guests attending, reservations often get left until late in the planning. While it’s good to wait until you have a clear picture of what you need from your wedding charter, once those details are locked in, reservations should be made as soon as possible. Charter services book up early, especially if the wedding dates overlap with tourist, prom, or graduation seasons. Aim to have reservations in place at least a couple of months before the wedding.

2. Communicate Clearly

Both the guests and the charter service need a clear picture of how you envision the transportation services functioning. Before booking, clarify things like whether tips are included in the quoted price, what the cancellation policies are, and if food and drink are allowed in the vehicles. For guests, provide maps of the drop-off and pickup locations, along with when those events will occur. If the wedding party or bride and groom will be taking separate vehicles, make sure they know where and when to meet up with their own drivers.

3. Think About Guest Needs

A wedding charter should feel more exclusive and comfortable than public transit. Keep things special by renting vehicles with plenty of space for guests to sit without feeling crowded. Remember that people will be dressed in party outfits, which may take up more space than standard everyday wear. 

Older guests often have reduced mobility, so be sure to communicate with the charter company by asking if there will be any special requirements involving canes or wheelchairs. If there will be children at the wedding, they may need booster seats for the ride. Address all these details ahead of time to avoid transportation emergencies during the event.

If you’re looking for a reliable wedding charter service for your big day, reach out to AM Tours Hawaii in Honolulu. Serving the entire island of Oahu, this transportation fleet offers customizable solutions for safely and efficiently navigating the area. Whether it’s limo service for the wedding party or airport transfers for out-of-town guests, their knowledgeable drivers can help make your event a memorable success. Call (808) 845-5050 to make a reservation, or learn more about their fleet of vehicles online.