Booking a trip for your employees can take weeks of planning and includes a checklist of decisions that need to be made. When it comes to booking the hotel room, you may have several requirements that need to be met in order to make your team members comfortable during their business-related stay. Below are some of the most common requirements.

What to Look for in Hotel Accommodations

1. Business Center

Traveling executives need a place to work, so seek out a hotel with desks in their rooms and free Wi-Fi. Some may even offer a temporary office space set up with printers and a shipping area. Working remotely still requires most of the perks of working in the office, so ask about this accommodation when searching for a hotel room.

2. Room Service

If your team is planning on an extended stay but will be working long hours, they may prefer to have meals sent to their rooms. Ask about the nearby dining options and whether they offer delivery services to the hotel. Having hot meals available in their rooms will help them stay focused without having to venture out for a meal if they don’t want to. 

3. Laundry & Dry Cleaning

Suitcases can only hold so many articles of clothing, so if you’re planning a stay for a week or more, find lodging that offers laundry services. You want your executives always to look their best when representing your company, so having in-house dry cleaning is a bonus. You won’t have to find a local shop and your team members won’t have to travel away from the hotel in search of clean clothes.

4. Proximity to Important Meetings

When looking for the right hotel room with the correct accommodations, consider where your executive will be conducting most of their business. Are they in town for a conference or a meeting with a university school board? These processes can often take time, so look for a hotel that’s within walking distance of where they need to be most of the day. This will prevent costly taxi or cab fares, as well as make it easy for them to find their way around.

5. Safety & Secure Amenities 

Some important questions you should ask when collaborating with a hotel representative is how safe the neighborhood is and if their business suites come with private balconies. Your team members will enjoy some fresh air on their own while unplugging from all of their meetings each day. They may also find it motivating to work from a private balcony with a different view. You may also want to find a hotel that has private gym access and a swimming pool for additional relaxation. 

If you’re planning a business trip to Russellville, AR, book your hotel room with the Fairfield Inn & Suites. As a member of the Marriott® family, this hotel has top-of-the-line accommodations and is the trusted spot for business or personal travel. Choose from any of their modern rooms and enjoy their free Wi-Fi by the swimming pool. To book your next stay, call (479) 967-9030, or book with them online.