When you’re not able to answer the phone, your voicemail acts as your temporary representative, greeting the caller and instructing them what to do. By leaving it on the default setting, you’re missing an opportunity to make a positive impression on whoever calls you, from prospective employers to new friends. Here’s a guide to leaving a message that’s polite and personable. 

How to Make an Outgoing Voicemail Message

1. Create a Script

For the smoothest results, don’t wing it. Write out a brief script that includes everything you want to say so you won’t forget anything. Reading aloud will also help you avoid awkward pauses or stumbling. Practice a few times first before hitting record so you won’t sound inflectionless. When planning what to say, make sure you leave your name and a request for the caller to leave their name and number so you can return their call. An apology for missing the call is also often appreciated. 

2. Add Friendly Flourishes

You don’t want to sound like a bored robot. While using a bright and pleasant tone will go a long way to making a positive impression, you can also inject a little personality. You can do this by saying that you hope the caller has a great day, or that you hope to connect soon. A short joke can also liven up the message. Just ensure that you’re quick and to the point – and that your sense of humor won’t offend if your grandmother calls. 

3. Avoid Background Noise

Even the best phone message can be derailed by jarring background noise. Find a serene, quiet place to record so the caller will be able to clearly hear your voice. Listen to the voicemail yourself to double check that it comes through without interruptions. 

If you’re looking for a more powerful phone service, contact Delhi Telephone Company in Delaware County, NY. Serving the community for over 120 years, the communications professionals will help you optimize everything from your voicemails to your internet service. To set up a consultation, call (607) 746-1500. Learn more about the phone service and internet provider by visiting their website.