Communications technologies have advanced to the point that it's now feasible—and sometimes necessary—to hold company meetings, seminars, and other business events virtually. This means attendees log in via their computer and interact online using audiovisual tools. Here's a look at how to simplify online events.

How Do You Prepare for a Virtual Business Meeting?

Take advantage of video technology instead of just telephony. This makes communication easier and helps everyone feel like they're attending the same event. You and your attendees can read others' expressions and gestures, so the meeting will feel more inclusive. 

Test the equipment beforehand to avoid delays, breakdowns, or other issues that could derail the meeting. Email instructions in advance to attendees about when and how to log in, how to use the app, and what the meeting will cover. If communication is meant to be two-way instead of just a presentation, assign a moderator to help guide the discussion and select members of the group to speak during Q&A sessions.

What Are the Benefits of Meeting Online?

Holding meetings virtually saves your team and the company the time, energy, and financial costs that might otherwise be spent on traveling and making arrangements. This simple, efficient method of meeting results in maximum productivity for all attendees. 

You're also likely to have a higher turnout since attendance by out-of-towners is much easier and less expensive. Virtual meetings let you share information in real time while receiving or responding to feedback right away. 

This format is invaluable when you must disseminate crucial or complicated information quickly. Lastly, virtual meetings help you and your team stay socially distanced to remain as safe as possible during the COVID-19 pandemic.

For help growing your small business through networking and business events, contact the South Fulton Chamber of Commerce in Union City, GA. They specialize in economic development and can help you find small business or entrepreneurial opportunities that boost your odds of long-term success. The chamber has served the communities in the southwest Greater Atlanta area for 65 years. Learn more about them on their website or call (770) 964-1984 to discuss the wide range of membership benefits.