If you need to accommodate an expanding team or are moving your operations to another service area, you might consider an office relocation. During this process, there are a few steps you can take to facilitate the commercial moving proceedings and minimize downtime. If you’re gearing up for a move, here are some ways to expedite the process and ensure everything goes smoothly.
Commercial Moving Guide for Office Relocations
1. Choose a Move Manager
Select one person on your team to be the move manager. They will be responsible for hiring the moving company, arranging the details of the relocation, and giving instructions to the rest of your employees. An office manager is a popular choice for this job, since they already know many of your company’s logistics. If your move is large-scale, you may need a full committee to delegate tasks.
2. Have Your Staff Help
Your professional moving team will handle all the furniture and communal items. However, employees should be moving their personal belongings and clearing their desks to speed up the proceedings and prevent mix-ups. Don’t forget to provide instructions for preparing their computers for the move, which will ensure hardware is ready for the movers to unplug.
3. Plan Your New Layout
Take measurements of your new space and determine your office plan well ahead of the move. Know where each piece of furniture will go and where each employee will sit so your movers can place furniture in the correct locations. It helps to physically draw this layout to scale, so you know everything will fit where you want it. Hand a copy to your moving service so they can refer to it as they work.
A move is a disturbance for your employees. It adds to their busy schedules and is a major change in their lives. Once you’ve moved into the new office, plan a celebration to boost morale and show your appreciation. Something as simple as ordering lunch for the team will show that you acknowledge their efforts and are ready for a positive, fresh start.
Safe to Go Movers is a trusted commercial moving service for businesses throughout the Tacoma and Puyallup, WA, area. Our professional moving services include jobs of all sizes, from interoffice moves to full relocations. We’ll take you door to door with a personalized moving plan, so you’ll know exactly what to expect. Learn more about commercial moving online or call (253) 268-9400 for a free estimate.