From securing silent auction items to proofreading the program, there are many balls to juggle when planning a charity function. Hiring an event production company for speakers, sound systems, and other audio visual equipment will ensure the gathering goes off without a hitch. Before you speak with event production experts, it’s important to add a few key points to the preparation checklist. This way, you will be better equipped to tell the professionals what products and services you’ll need for the event. 

4 Considerations Before Meeting With Production Equipment Pros

1. What Equipment You Already Have

From speakers donated by community members to microphones from previous functions, it’s important to check and see what equipment you have tucked away in storage areas and closets before meeting with event production equipment companies. Depending on the age and condition of the gear, you might be able to use it for the festivities. Doing so could cut down on overall event costs. 

2. What Equipment You Need

After you determine what equipment you might already have for the event, it will be much easier to gauge what you might need from an event production equipment team. Apart from providing the missing materials, experts will also be able to check your items to make sure they are compatible with their equipment.  

3. How Much Money Is in the Budget 

With itemized lists of what you have and what you need, it will be much easier to set a budget when coordinating with an event production company. When you know how much the business, person, or organization can spend, it will be easier to determine what equipment you can rent.

4. Size of the Venue & Number of People Attending

During the event, you want everyone in the room to be able to hear what’s happening on the stage. To ensure equipment is capable of performing this task, think about the size of the venue and how many people will be in attendance. With this information, event production equipment technicians can help find appropriate microphones, speakers, and additional gear for your needs. 

If you are planning a charity function in the Cincinnati, OH, area, trust the professionals at ITA Audio Visual Solutions to provide high-quality AV rentals. They can also operate gear and troubleshoot problems to ensure the event goes smoothly. To learn more about event production equipment available in the Tri-State Area, call (800) 899-8877. Visit this AV company online to discover how they assist with non-profit and community organization events, and like them on Facebook for additional announcements.