When searching for ways to optimize business communications, many owners and managers focus solely on technological aspects. Although choosing the right type of phone system and internet connection is critical, the physical layout of an office should never be ignored. If the floor plan doesn’t support your company’s needs, then even the most robust unified communications setup will fall short. If you’re considering an open office layout, you need to know that it doesn’t work for everyone. While it is a popular option, make sure to factor in the following before deciding on it. 

Pros

Cost-Effective 

Per square foot, open layouts are much cheaper than traditional offices. Not only are there no cubicles or partitions to build, but companies have much more flexibility in the furniture and hardware they immediately need. This scalability is part of the reason why it’s so popular with start-ups. 

Fosters Collaboration for Certain Types of Companies

Businesses dealing with major collaborative projects can thrive in an open office layout. Although it’s not right for every company, businesses like architectural firms or advertisement agencies benefit from having a space where everyone can come together. When most of the work depends on immediate collaboration with one another, an open layout can quickly move things along.

Cons

Reduced Face-to-Face Interactions

Although it may surprise you, open layouts often minimize the amount of in-person interactions within an office. According to a 2018 study published in The Royal Society, when working in an open layout, the amount of face to face interactions decreased; however, the same study revealed that other forms of interaction increased. So, although in-person discussions went down, different types of unified communications, like emails or instant message went up. 

Distracting

As one might expect, open layouts make it near impossible for your employees to ignore what’s going on around them. If an employee is trying to pore over data, it’ll be difficult for them to focus if their nearest coworker is having an animated conversation on the phone. Unless most of the work can be done in silence, an open layout only serves as a hindrance for productivity. 

If you’ve decided whether an open layout would work in your office and you’re ready to tackle the technology, contact South Florida VoIP. Whether you want a cloud phone system or a full unified communications package, they’re the ones to trust. Based in Pembroke Pines, FL, they’re known for their comprehensive customer support. Not only will they guide you to the right set up, but they’ll also provide post-installation support long afterward. To learn more about their phone, VoIP, or unified communications services, call them today at (954) 786-8647 or send them a message online.