When working in a busy office, reliable and plentiful printing supplies are crucial to workflow and daily operations. If your company has communal laser printers for staff members to utilize, here's a list of tips to follow. If everyone implements them, it will instill professional etiquette and help with device maintenance. 

Do:

Refill the paper & ink.

As you prepare for a presentation or a meeting with a client, you may need to print several documents in a short timeframe. Lack of printing supplies can be frustrating and may negatively impact a co-worker's ability to create much-needed assets. 

With this in mind, always check the printer after each use. Refill paper and swap ink cartridges when the device indicates it's low. 

Report any malfunctions. 

It's easy to focus on your own needs and move on after you've completed a printing job. That being said, a printing malfunction, loading issues, lack of connection to Wi-Fi, or print size changes can cause office-wide problems. Do your part by reporting malfunctions to your printer service team right away before they get worse. 

Don't:

Use the color printer unnecessarily. 

When it comes to printing supplies, color ink is a hot commodity. To avoid premature ink cartridge replacement, limit your color print jobs. When you're printing internal documents and worksheets just for you, stick to black and white printing to conserve ink. 

Leave your documents.

Once you hit print on your computer, walk to the printer to retrieve your documents immediately. Failure to pick up your print job can lead to paper jams, confusion, or mix-ups with co-workers who are also printing. 

If your office needs high-quality printers and printing supplies, Laser Line is your one-stop-shop. Serving clients throughout Northern Virginia, Maryland, and D.C. for over 30 years, this company helps businesses of all sizes maintain seamless operations using top-notch equipment. To discuss printer installation or repairs, call today at (410) 636-1700. For more information on the HP® products they specialize in, visit their website, Facebook, or Yelp page. For exclusive deals, sign up for the free email newsletter.