Your business relies on ink to print reliable, high-quality documents. To be mindful of how much your business spends on office essentials, though, it's important to try to get the most life possible out of ink cartridges and other printing supplies. Here are a few ways to conserve printer ink in the office.

How to Make Printer Ink Last Longer

1. Use Large, Bold Fonts Sparingly

In some situations, underscoring a word or phrase with a large font or a bold typeface will be unavoidable. However, if most of your printing is for less formal, in-house documentation, you likely don't need dramatic lettering or detailed graphics. Choose basic fonts that are small but readable, and underline important text rather than always bolding it. These are small steps everyone in the office can take, but they will result in big savings on ink and other printing supplies.

2. Proofread Before Printing

The best way to prolong the life of your ink is to use only as much as you need. To avoid unnecessary reprints, first go over every document before printing, checking for common errors like misspellings, grammatical mistakes, and formatting issues. Use the spelling and grammar checking tools on your word processing software. Don't hit the Print button until you're sure that everything reads as it should.

3. Choose Grayscale

Though it might sound counterintuitive, printing in black and white often uses more colors than just black ink. This is because, with most modern printers, all of the jets are automatically primed and cleaned whenever you do a color or black-and-white print job, including the color ones. You can avoid this by choosing the grayscale print option on your computer's print menu screen. The grayscale-only setting will only engage the black ink cartridge to help your office save ink.

When you need printing supplies in the Jessup, MD, area, visit Laser Line. Since 1989, they have been providing Maryland, D.C., and northern Virginia with comprehensive printing solutions. From printer installations and repairs to networking and supplies, they work hard to help your office devices meet the demands of your business. Call (410) 636-1700 or visit them online to learn more.