As more workers return to the workplace, it’s important for IT managers to consider updating their current operations. Whether it's your company's hardware, software, or managed print services, the office technology can likely use a few upgrades to make sure it's ready for daily use again. Here are some tips to help IT managers prepare for the return to the office. 

What IT Managers Should Consider as Workers Come Back to the Office

1. Update Hardware

Aging hardware can significantly affect your bottom line. The equipment may not be able to support modern software programs, and new programs may slow them down. This can stifle your workforce's productivity, especially if the additional strain on the system triggers slower operation or complete failure. 

Before employees return to the workplace, consider upgrading outdated hardware to avoid slow service and lapses in productivity. To determine if your office's hardware should be updated, consider if the manufacturer still supports the product, the replacement parts are hard to find, or the warranty is out of date. All of these are red flags that can jeopardize your team’s efficiency. 

2. Check Firmware

Devices for managed print services rely on firmware to function efficiently. Manufacturers often update the firmware to ensure that products like printers and routers are secure and operate without glitches. Updates usually include security patches, which prolong the life of the device and can prevent viruses that otherwise affect the printer's functionality.

Keep in mind that manufacturers eventually stop supporting devices as they age. At that point, they won’t produce new firmware, leaving older products vulnerable to developing glitches or contracting malware. Because this can leave proprietary company information at risk, it’s important to phase out obsolete devices before your workforce returns.

3. Review Cybersecurity

Robust cybersecurity practices are vital to any high-functioning workplace. As employees return to the workplace, provide some basic reminders to ensure that managed print services and other work devices continue to run smoothly. 

Consider providing a refresher training that reminds employees to lock their computers when they leave their desks to prevent unwanted access. They should also be mindful of attachments and links embedded in emails. If they don’t know the sender or are not certain of the contents, remind them not to open any links. This can potentially prevent systemwide problems, such as outages and cyber theft. 

Clients throughout the Washington, D.C. metropolitan region, including Maryland and Northern Virginia, trust the professionals at Laser Line for their managed print service needs. Serving the community since 1989, they provide an extensive inventory of workplace needs and services, from office supplies to printer repairs. Visit the website to find out how they can enhance your team’s productivity, or call (410) 636-1700 to speak with a representative.