Today it’s common for multi-function devices like printers to be connected to office networks. While this setup results in added convenience and efficiency, it does put networks at the risk of unwanted intrusion. With the proper precautions, you can make your business more efficient while keeping your network safe. Here are five tips for enhancing network security when you’re using connected devices in the office.

How to Keep Your Networked Printers Safe

1. Monitor Usage & Access

Make it clear to your employees that networked multi-function devices come with inherent risks. As such, they must be responsible when using office equipment remotely. Their credentials should be theirs alone and should only be shared with those who have proper authorization. Taking this step prevents sensitive data from getting into the wrong hands.

Train your employees on the best practices when using networked printers. For instance, after closing operations for the day, they must unplug the devices to protect against potential attacks.

2. Change the Password

You can configure a password for remote access to your networked printers as a security measure. Doing so decreases the likelihood of other parties accessing and attacking your network through these devices. When replacing the default password, choose a combination of special characters, numbers, and capital and lowercase letters for better security.

3. Use Encryption

Make sure that the data you send to a connected multi-function device is through a secured network. Use end-to-end encryption, which scrambles the data to an indecipherable code during transmission to prevent hackers from intercepting it. As an added measure, have the data sent to an encrypted printer server before printing.

4. Keep It Updated

All multi-function devices come with firmware, including the networked printers and copiers in your office. Over time, manufacturers releases updates and security patches to address recently discovered vulnerabilities. Make it a point to regularly check for security releases and keep your electronic devices up-to-date to reduce the risk of attacks.  

5. Secure the Hard Drive

Most multi-function devices store document data inside hard drives. Ideally, these should have encryption and protection against unauthorized access. If you need to have your equipment repaired, erase each drive’s contents to avoid the potential leakage of confidential data.

Follow the security tips above in keeping networked multi-function devices like printers and copiers safe in your office. When you need high-quality, secure multi-function printers, turn to Laser Line of Jessup, MD. Since 1989, they’ve provided top-notch printer services and printing supplies throughout the area. Call (410) 636-1700 or learn more about this HP® Premier Platinum Solutions Partner online.