Printers are among the most widely used devices in offices. They’re vital to your staff’s productivity, whether employees need handouts for a presentation or flyers for an event. At some point, however, you might need to consider a replacement model. Here are several signs that it’s time to prioritize new printer installation.

Is It Time to Replace the Office Printer?

1. Decreases Efficiency

Employees rely on the printer to work smoothly and efficiently. When it fails to print as normal, produces questionable copy that’s difficult to read, or otherwise hinders productivity, it becomes more of a liability. 

If the unit is old and your employees complain about its inefficiency, a new printer installation is a reasonable solution. This will ensure that important documents are delivered on time and productivity isn’t slowed by waiting for a printing job. 

2. Requires Frequent Repairs

Occasional printer repairs are necessary, especially as machines age. But if you find that you always need a technician to investigate the device, you might be putting more money into the machine than it’s worth.

Eventually, it becomes more economical to invest in a new and more efficient model.

3. Lacks Functionality

Older printers are designed only to print. Businesses with aging equipment thus often have to maintain additional equipment, such as separate fax machines and scanners. Modern multifunction printers, however, combine many capabilities in a convenient machine.

Having an all-in-one photocopier, scanner, printer, and fax machine that's networked for email access increases employee productivity. It not only saves office space, but also cuts down on the costs of purchasing and maintaining auxiliary devices.

4. Connectivity Issues

Small, outdated printers are unlikely to provide a reliable network connection. As a result, it can be difficult for employees to get their work done as they need to.

The larger your office, the more computers you’ll need to connect to the network printer. It’s important that your device is a newer model so it has the capability to reach all areas of your business.
 

If you’re seeking a high-quality product for your office, turn to the team at Laser Line in Jessup, MD. Proudly serving clients throughout Maryland, Washington, D.C., and Northern Virginia, the company offers printer installation and repairs, along with managed print services to improve office efficiency and productivity. Visit the website for more information, or call (410) 636-1700 to speak with a representative.

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