Keeping your business running smoothly requires providing employees with functioning office equipment. This includes ensuring that you have up-to-date printers that produce high-quality documents without jamming, constantly running out of ink or toner, and other problems. Upgrading to a modern multifunction printer can help solve these problems and provide several other benefits to your team. 

Why You Should Upgrade to a Multifunction Printer 

1. Improved Connectivity 

Older printers often limit how many people can connect to a single printer, and where they may connect from. As your business grows, though, and more people work from outside the office, having a machine that allows for printing and other tasks directly from mobile devices, cloud storage services, and devices connected to your network remotely can increase efficiency and save time. 

2. Improved Security 

With increased connectivity comes the need to improve security. Newer multifunction printers are better suited to the security challenges faced by today's businesses. Cybercriminals can use unsecured printers to access corporate networks, so you need a printer that can be configured to protect your data. 

If it's been several years since you've upgraded, it's possible that your printer doesn't offer security protocols, like encrypted connections, the ability to restrict access and customize permissions, or restrict automated processes like file transfers, and you need to upgrade. 

3. Streamlined Workflow

Multifunction printers do more than print. They can send faxes, scan documents, make copies, and share documents to cloud service drives. When workers can use a single machine to accomplish all these tasks, their workflow is more efficient. 

For example, instead of collecting a document from the printer, sending it from the fax machine, and then saving the electronic document to the cloud, all of those tasks can be managed with a few clicks right from your desk. 

4. Better Quality Printing 

If you're using older printers, it's likely that print quality is suffering for it. Newer multifunction printers can produce high-quality, professional results, including color graphics, quickly. They eliminate the need to design documents around limited printing capabilities and allow you to finish some print jobs in house rather than sending them off to a printer, saving time and money. 

For nearly 40 years, the experts at Bluegrass Office Systems have provided business owners in Lexington, KY, with high-quality office equipment. They specialize in Canon® multifunction printers that combine a printer, scanner, and fax machine into one unit, making everyday office functions simpler and more streamlined. In addition to sales and service, they can help you learn more about your machines to get the most from them. To discuss your business needs, call (859) 293-0435, or visit them online to learn more about their products.