Once you invest in a quality printer for the office, you want it to last as long as possible. Proper care and maintenance can decrease downtime for your equipment and keep the overall costs down. To get the most out of your printers, follow the simple tips below. 

How to Extend the Life Span of Your Printer

1. Clean Regularly

Dust and debris can get into your printer over time and jam the internal components. To avoid this, wipe the outside regularly and deep clean the interior at least a few times per year. Your owner’s manual should outline the best cleaning practices, but it’s often best to use soft cloths or compressed air to avoid damage. 

2. Use the Right Paper

Printers are designed to work with specific types of paper since their feeding mechanisms are optimized for a certain texture and thickness. For example, multifunctional printers often use standard office paper, and photo printers work well with glossy paper. Check your owner’s manual to ensure you’re purchasing the right type, as this can help you avoid jams that stress the internal components. 

3. Follow Cartridge Instructions

Printers are also optimized to work with a specific type of ink cartridge. Installing a different brand or type may result in leaks or damaged print heads. Additionally, follow the installation instructions carefully to make sure the ink flows as it should. This also cuts down on wasted ink, which saves you money on office supplies. 

4. Cut Unnecessary Printing

The more you use your printer, the more quickly it is likely to wear down. It’s important to have this equipment on hand for essential documents but cutting down unnecessary print jobs may extend the life span. When not in use for a few days, leave it in standby mode to cut down on power usage and heat. 

If you’re looking for quality printers for your office, contact Bluegrass Office Systems Inc. in Lexington, KY. The company carries a wide array of office equipment from top brands, like Canon®, and they even provide repairs to keep your equipment up and running. The locally owned and operated business is known for providing personal service while still offering an extensive inventory. Visit the website to browse products, or call (859) 293-0435 to speak with a team member.