Whether it’s a law firm or a telecommunications company, every business has to deal with physical paperwork, some more than others. Having the right printers and copiers ensures every line of a contract is crystal clear and every memorandum gets circulated. They’re a critical element to your company’s productivity! If you’re in the market for new models, but unsure where to start, here’s what you need to consider.

Important Factors Regarding Office Printers & Copiers

1. Document Type

Does your office primarily deal with full-color documents of different sizes or are they mostly black and white, text-heavy papers? If you’re primarily dealing with text, a laser printer is the most cost-effective and fastest option. Instead of ink, they use toner, which is a powder mixture that bonds to paper via heat.

2. Printing Speed

The volume of printouts and how frequently you need them also impacts which models you should be looking at. If you’re printing or copying a large volume of work all the time, you’ll need a robust machine that’s built for this. When browsing through your options look for the “ppm” rate; this refers to how many “pages per minute” it can handle. Generally, laser printers have a higher ppm, with some as high as 100.

3. High-Tech Features

If you’re interested in more than the basics, there are many printers and copiers that have a plethora of high-tech features. These include direct-to-email scanning, wireless cloud printing, and network folders. The exact features you need will depend on the way your office operates; if most of the paperwork is processed digitally and on the cloud, these options will be a worthy investment.

For any businesses in Central Kentucky who need help deciding on which printers and copiers they need, call Bluegrass Office Systems at (859) 293-0435. Based in Lexington, they’ve provided high-quality office equipment for nearly 40 years. Whether you’re interested in full-color flyers or just need black-and-white printouts, they’ll have what you’re looking for! Already have the right model but need it repaired? They also offer office equipment repairs! You can learn more about their products and services on their website.