Buying a copier for your office is a big decision. With so many different features and models to choose from, buyers should know the basics before shopping for a machine. The following information will narrow your focus and help you find the right copier at a price your business can afford.

What to Know When Choosing a Copier

Should I lease a copier?

Most small businesses choose to lease, which allows them to secure the latest models at much less cost than buying them outright. Even basic models can be as much as $10,000, which many can’t afford. However, buying a copier outright means lower costs overall since you won’t pay interest. Look over your budget and determine how purchasing the model you want would fit into it.

Which features should I look for?

Every modern office needs a copier/printer with scan capability. This allows you save documents digitally, either by sending them to an email address or storing them in a file. Machines should also have color functionality. This can save money when preparing presentations or handouts, as they’d need to be outsourced otherwise. You can also set access to a machine to only include authorized users for security purposes.

How fast should it be?

Pages per minute (PPM) is a huge consideration, especially in busy offices. If you usually make over 40,000 copies per month, 60 ppm is recommended to keep up with demand. Smaller businesses need less speed, which can save on cost as well.

What is first-page-out time?

Along with the actual copy speed, the first-page-out speed is another factor. This refers to how long the job takes once the information is sent to the printer. While other factors, such as a poor network connection, can impact the copier’s efficiency, it varies from model to model.

If your business needs a copier in central Kentucky, Bluegrass Office Systems can help. When it comes to equipment, this premier vendor relies on Canon© office equipment thanks to their quality and reliability. They’ll even walk you through the buying process step by step and provide instructions on how each feature works. They also offer flexible payment options, including leasing, renting, and purchasing. If you have questions, call (859) 293-0435 today to speak with a friendly and knowledgeable representative. If you’d like more information on the products they offer, visit the website.