Your office copier is a highly important piece of equipment. But just like other devices, such as computers and printers, it can malfunction on occasion. Many of these problems may be fixable on the spot or with the help of an office equipment repair professional, but in some instances, it may be more cost-effective to invest in a new model.

Common Problems That Affect Office Copiers

1. Paper Jam

Easily one of the most frustrating office conundrums is the classic paper jam. Employees might not even realize they’re delivering work to a copy machine that is backed up with paper. When that happens, it’s usually due to paper that is either the wrong size or thickness. While a few sheets may be easy enough to gently pull out, it’s best to have an equipment repair expert check on the paper feed’s condition. If it’s just dusty, cleaning it off can help. But if it shows signs of damage, it may be time to consider a new copier.

2. Dots & Lines

Unusual markings on the paper are typically indicative of a problem with the copier’s scanner mirror. There may be some debris that transfers to the paper, in which case wiping down the glass should usually help solve the problem. But if the drum component is damaged, it may result in telltale spots or lengthy vertical lines.

3. Overheating Unit

Any appliance has the potential to overheat under the right circumstances. Copiers that get too hot can go through frustrating on-and-off cycles that slow your work process as you attempt to use the machine. It might happen if the copier is positioned in a tight space without much room to breathe, or if it’s especially old and doesn’t operate smoothly. Relocating the copier could help if the problem is simply cramped quarters, but if it’s old, then your technician may suggest replacing it to prevent further, costlier problems.

If you’re seeking a quality copier that meets your office’s needs, turn to Bluegrass Office Systems in Lexington, KY. Serving the community since 1981, the company provides an extensive range of other helpful products, including scanners and laser printers. They can also assist in identifying and troubleshooting technical problems you may have with your existing copier. Visit them online to browse their products, or call them at (859) 293-0435.