As a business owner or office manager, it's in your best interest to keep your company aligned with the times. Today, this means finding ways to reduce your environmental impact, such as minimizing paper waste. However, as it is not always possible to go fully paperless, having in-house printers and copiers will allow you to have more control over this part of your business. 

Why Does Your Office Need a Copier & Printer?

Prepares You for All Clients & Customers

While going paperless helps to maintain all business documents on a server and makes it easier to share and edit them, hard copies are still necessary at times. Chances are, not every customer or business you work with will have made the swap to paperless, which makes sending them invoices, contracts, and other important documents via online services out of the question. Doing so risks missing important deadlines, messing up financing, or delaying payments. Being able to print hard copies allows you to keep these customers and clients.

Saves Money & Time

Heading to your local printing supply company every time you need copies can be both time consuming and expensive. Machines available to the public often charge per copy, which can really add up when you have to make numerous copies of your documents. Even if you don't need hard copies that often, having a multifunctional printer in your office would allow you to minimize this cost. It would also allow you to make the copies as soon as the need arises and prevent any worry about sensitive information being left on the hard drive of the outsourced copier.

Why Consider a Multifunction Printer?

For businesses that are environmentally conscious, a multifunction printer is often a valid solution. They integrate printing, copying, scanning, and faxing into a single device. This not only helps to free up precious office space, but features like duplex printing, scan-to-email, and secure scanning reduce paper waste and remove the risk of losing documents once they are printed. At the end of the day, your office will be more productive, efficient, and green. 

Keep your business prepared for all situations and contact Bluegrass Office Systems for quality copying and printing equipment. Since 1981, they have provided companies in Lexington, KY, with personalized and cost-effective business technology solutions. They are the area's local Canon® dealer and carry the latest multifunction devices. Visit their website to learn more about the printers, copiers, and scanners they offer and speak to a representative today by calling (859) 293-0435.