From contracts to design proofs, printers, copiers, scanners, and fax machines are integral to a business's daily operations. Even if you're a small business that predominantly deals with work and communication digitally, you'll still need these at some point. Thankfully, multifunction printers combine all of these and make tasks easier on both your space and your budget.

How Multifunction Printers Can Benefit Your Business

1. Maximizes Office Space 

Multifunction printers are an excellent solution for those who have limited real estate. Although they aren't small machines on their own, it's better than having three or four devices taking up floor or table space. 

2. Minimizes Costs

Buying and maintaining one device is more cost-effective, especially once you factor in the individual supplies. For example, if you have a photo printer and a basic fax machine, you'll need to buy both ink cartridges and toner. Buying separate supplies can add up quickly, especially if you tend to use one more than the other. Consolidating will help you avoid the extra expenses. 

3. Streamlines Workflow

Having one device that can do it all keeps everything simple for you and your employees. Whether they need something printed or faxed, it all leads to the same location; there's no need to run from one spot to another. Furthermore, there's only one manual to study instead of four. 

How to Choose a Multifunction Printer

Before researching options, you need to figure out how you'll predominantly be using it. If you don't need high-definition photographs printed often, you don't have to go for the models that specialize in it; you can go for the more basic ones instead. Make a list of your business' printing priorities and use that for narrowing down your prospective purchases.

The number of employees will also affect your decision. If many people are printing or scanning every day, you'll need to ensure the device can handle it. A smart metric for this is the pages per minute (ppm). The higher the number, the faster the output. 

If you’re looking for a multifunction printer that fits your office, Bluegrass Office Systems can help. Based in Lexington, KY, they've served the community for nearly 40 years. Their team has experience outfitting a variety of businesses, so whether you have a small startup or a medium-sized enterprise, they'll know where to begin. To get started, call one of their sales representatives at (859) 293-0435 or send a message through their website.