Today, most companies are updating their paper usage to minimize waste and be more eco-friendly. You can still use printers and create paper documents, but there are many ways to reduce excess paper use. Here are four do’s and don’ts to save paper in your office.

Do:

Think about what you print.

Instead of hitting print every time you want to see a document, consider whether you need a physical copy. In many instances, using a digital format will offer the accessibility you need. If you’re concerned about not having internet and needing to see the website or document, consider saving it so it’s available offline.

Additionally, decide whether printing the piece may be a security risk. Using password-protected document sharing methods may be a better way to protect the information while using less paper.

Print on both sides.

Most printers have a setting that allows users to print on both sides of a page of paper. Whenever possible, use this feature as you’ll need less paper and fewer staples to keep everything together. Plus, you’ll save money on supplies like ink by using less.

Don’t:

Toss paperwork in the trash.

Hire a commercial waste management company that offers recycling services. Follow their regulations for containers to place the bins or boxes throughout the office to encourage staff to recycle.

Stash the containers near the printers, in the break room, and meeting areas so people can easily reach the bins without having to seek one out. Talk about what materials are recyclable, like newspapers and copy paper, and which should be separated, like corrugated cardboard.

Use an old printer.

Older model printers are more likely to malfunction, potentially misprinting documents and causing you to use more paper than necessary. Update to a new model that is more energy- and ink-efficient, and you’ll have fewer instances of misprints.

If you’re interested in purchasing printers, visit Bluegrass Office Systems in Lexington, KY. The expert team has been in business for over 30 years and offers multifunctional devices that scan, print, and fax to handle all your document needs. Call the Eastland Parkway-area company at (859) 293-0435 or visit the website for information on their products from top brands, like Canon®.