Printers are essential for just about every business, so you should do what you can to keep them running properly for as long as possible. Simple maintenance will prevent common problems and prolong the life of your machine. Here’s what you can do to keep your office printer in great shape.

5 Ways Keep to Your Printer Running Smoothly

1. Place It Strategically

When offices designate a space for printers, they typically prioritize convenience. You should also consider what is surrounding the printers. Heat sources, like radiators and direct sunlight, can cause problems over time, and high traffic increases the risk of people bumping into trays or spilling coffee on the machine. Keep them in a secluded room with no windows.

2. Clean It Often

If your business prints frequently, your printer could be collecting a significant amount of dust, paper residue, and debris. Carefully wipe down the surface with a dry cloth regularly. About once a month, deep clean the interior. Turn off and unplug the printer, remove the paper trays, and clean up the inside with a toner vacuum.

3. Replace Cartridges Early

Many people believe they should use up ink cartridges until they’re dry to get their money’s worth, but this can wear down your printer head. Instead, replace cartridges when your printers give you a low ink or toner warning; it will usually be about 20% full when the system alerts you. Although you don’t need to replace it immediately, ensure it is done within the next few weeks.

4. Use the Right Ink

While you might lower costs by using cheap generic ink cartridges, cutting corners often leads to poor quality prints. It can even clog your printer and cause permanent damage down the line. For the best results and long-term health of your printer, always choose the manufacturer’s genuine ink cartridges. Make sure you’re putting in the right cartridge name and number.

5. Be Patient With Jams

Printer jams are frustrating, but ignore your instinct to yank or tear the paper out. The force of pulling can damage your printer, and leaving bits of paper will only lead to more jams. Take both ends and slowly pull the paper out. Some owner’s manuals may give you different instructions, so always do some research prior to dealing with technical issues.

Are your printers giving you problems? Bluegrass Office Systems, the premier supplier of office equipment in Lexington, KY, can help. Whether you want a professional to diagnose an issue or your office needs a new multifunction printer entirely, they offer expert advice, exceptional customer service, and top-of-the-line Canon® printers and copiers. For more information about products and services, call (859) 293-0435 or visit their website.