When it comes to office equipment, most people forget how useful fax machines can be. While most offices rely on email, text, and other digital methods of conveying information, fax machines still have a variety of uses within the professional world. Here are just a few. 

3 Reasons to Use a Fax Machine

1. Greater Convenience When Sending Hard Copies 

There are a lot of steps involved when sending a paper document via email. First, you must scan the document to your workstation using a multi-function printer. Next, you must check that the document was received by your computer.

If there are problems with clarity or the document appears skewed, you’ll need to scan it again. With a fax machine, all you need to do is put the document in the feeder, punch a fax number, hit send, and the process is complete. 

2. Can Be Used Without Internet Service

When the internet is down at your place of work, the whole office will grind to a halt. In the event you need to send a transmission by the end of the day and repairs are not expected to be completed by then, you’ll find yourself in a real predicament. When you have a fax machine, you can send transmissions over phone lines without a need for internet access. 

3. Verification That the Fax Was Received

While it’s possible to send emails with read receipts, many people are reluctant to use this option. As a result, you’ll never know whether your email didn’t show up or it’s been received and is just being ignored by the recipient.

When faxing documents, you’ll get a confirmation page that provides assurance the fax was received by the other machine. This offers definitive proof of transference, which is essential if the other party claims they never saw the document. 

Finding office equipment that prints, scans, and faxes documents ensures an efficient, productive workplace. Bluegrass Office Systems in Lexington, KY, makes this a possibility with their extensive inventory of trusted Canon® products. As a locally based company, they're dedicated to providing quality customer service, whether you’re looking for new office equipment or need help with an existing item. Check out the complete listing of products online or call (859) 293-0435 for more information.