A multifunction printer is a single machine that functions as a printer, scanner, and copier. If you're looking to improve office workflow and save money, it's the perfect upgrade. But, with many options out there, it can be hard to decide on the best one for your business. Consider the following factors to narrow your search.

What to Think About Before Buying a Multifunction Printer

1. Size

A multifunction printer can save space in your office by combing multiple machines into one. The machine might be anywhere from around 15" x 14" to 60" x 50".

Consider the space you have for the machine as well as the number of users. For a small company, a small printer might be enough, saving you money and clutter. For a large or mid-sized company, you might do away with those crowded print/copy rooms, opting instead for a few large machines. 

2. Usability

Look for a model that's easy to use, so you and your coworkers won’t waste time trying to figure it out. Many models have intuitive, touch screen interfaces with clear icons that make it easy to carry out tasks. Some models may even remind users of familiar smart technology.

Check if the model has online help and documentation; that way, you can direct coworkers to it when they have questions. A usable printer prevents bottlenecks and increases productivity.

3. Security & Connectivity

Your multifunction printer will likely process sensitive information daily. So, pick one that has customizable security features that suit your needs. For example, you can program authentication options and card-based security systems.

With a secure system in place, team members can use cloud-connected features to access the machine from anywhere. Employees can download, share, print, and scan documents even if they're working remotely.

Purchase your versatile multifunction printer from Bluegrass Office Systems in Lexington, KY. For four decades, this locally owned business has provided reliable Canon office equipment. You can lease, rent, or purchase a machine from their attentive staff. Whether you're looking for a fax-machine or high-volume printer, they'll find you customized solutions. Call (859) 293-0435 to discuss office solutions. Go online to learn more about their innovative services.