As the country deals with COVID-19, many companies have made their business operations remote, using virtual meetings to stay in touch with one another and clients. When you can’t use in-person meeting rooms, it may be more challenging to keep attendees engaged. Here are four pieces of advice to have a productive gathering.

4 Tips for Increasing Meeting Engagement 

1. Provide Moments for Learning

Everyone will be more likely to pay attention if you are providing content that directly affects the way they approach their job. Ensure every PowerPoint® presentation has a section for education, so attendees will want to take notes. Provide tips on something business-related like marketing or sales. If there are any advancement opportunities available, this information is also likely to garner attention.

2. Try a Meditation Starter

It’s challenging to get everyone on the same page and energy level when meeting digitally. Help everyone focus by coordinating group meditation before you begin the presentation. Mute everyone but the person who is leading the exercise. They should ask people to close their eyes or focus softly on one point. Inhale deeply through the nose and exhale with a loud sigh. Repeat this process several times to create a calming atmosphere.

3. Use Timers

It’s easy to lose track of time in virtual meeting rooms. Keep people on schedule by giving everyone a set period for their talk and using a timer to ensure they stay within those limits. You should plan in some time for questions.

4. Send Agendas Ahead of Time

Keep everyone in the loop about meeting topics by sending out an agenda several days before the gathering begins. Include who is speaking and what they’ll cover. With this information, attendees can come prepared with questions or know when they’re up next.

Once regular business operation resumes, companies and groups interested in renting a meeting room should contact Jacksonville Parks & Recreation Department in Pulaski County, AR. They have many event spaces available for personal and business use. Call the Jacksonville-area venue and park at (501) 982-4171 with questions. Visit the website to learn about meeting room availability when it is safe to gather.