We rely on our brains to store a lot of information, not unlike a computer. However, while we are capable of a wider range of functions and more sophisticated analysis than a machine, most people don't have eidetic memories like their laptops. This can be problematic when the average individual has 100 passwords for various devices and accounts that they must keep track of. Likely, this number will only grow as people's personal and work lives incorporate more technology. The guide below explains password managers and why they are a useful IT support tool within offices.

What Is a Password Manager?

Password managers are tools you can use to store usernames and passwords so that you don't forget them. However, they are much more secure than leaving this information on sticky notes or in a notebook to be picked up by someone walking past your desk. These systems are encrypted to ward against hacking. 

They also can be synced across your devices, allowing you to easily access your work accounts from a laptop or work phone while taking an Uber® to a meeting or in the middle of a business lunch. 

Many of these programs also autosuggest passwords for you to use. 

Why Is This a Beneficial Tool?

Many dashboards and websites expect users to come up with elaborate passwords containing a healthy amount of numbers, upper- and lower-case letters, and special characters. These precautions make it much harder for deviants to guess or brute-force their way into valuable information. In addition, people who glance over your shoulder will likely not be able to memorize the string of characters easily.

Ideally, the combination you pick should not have a personal meaning to you, like a wedding anniversary or birthday. However, without this connection, it can be challenging for individuals to remember all the passwords and associated usernames that they need to. By providing users with a safe way to store this information, password managers allow people to work more efficiently.

Suggesting new passwords and enabling an easy way to enter them also discourages people from repeating the same code words over and over again, which can put their accounts at risk. In some cases, the manager will autofill in the password, avoiding typos that can lead to lockouts. Talk to an IT support team about which password managers are best for your office depending on certain factors—for example, whether you use Apple® products or not.

For computer and IT support, rely on Intellicom. Based out of Kearney, NE, but serving Greater Nebraska, this team helps secure your company's valuable data, while also offering solutions to streamline your business's online operations. Since technology—and your company—is constantly evolving, their team is also continuously learning to provide you with more effective, customized solutions. Visit the website to learn more about their offerings. Call (308) 237-0684 with questions.