Moving an office requires you to shut down operations, which is why it’s crucial that the relocation goes smoothly. You want to ensure your valuables arrive ready to use so you can get back to work, and there are important tips to follow. Below is a helpful guide to ensure the best outcome.

Do:

Plan and notify well in advance.

You never want to move last minute, so plan several months in advance if possible. Your tech team will need time to back up your data and set up systems at your new office. You’ll also want to transfer utilities, so the office is ready to use the day of your relocation.

Spend time letting clients know about your move. Share your new address and contact info, the time and date of your move, a way to contact you during the move, and when you anticipate being able to return to work.

Label with great detail.

Hunting down power cables, important documents, and other loose items can bring progress to a standstill. It’s wise to label everything in detail when you move. List all of the contents in a box and use a number or coloring system that connects with a comprehensive inventory sheet. This way, you’ll be able to find everything you need when you arrive.

Don’t:

Go cheap on packing materials.

The last thing you want is to arrive and find your expensive tech gear was damaged in the move, so make sure you purchase quality packing material. Use cushioning material on computers, servers, TVs, and other devices and place them in a box that isn’t too cramped. Make sure they’re moved first and aren’t left in the heat for too long.

Your best bet is to hire movers. These office relocation specialists will know how to properly pack, handle, and transport tech gear.

Leave everyone to fend for themselves.

Each employee is busy with their own workload. Figuring out how to pack and prepare to move can be daunting, so appoint a point person to organize the move.

They can formulate a moving plan, including a packing and labeling system. They’ll also research and hire movers. Have them create to-do lists and instructions, so everyone uses the same processes and can prepare for the move efficiently.

If you’re planning a relocation, movers will be invaluable. Smooth Move Relocation Services LLC of Cincinnati, OH, has served residential and commercial customers since 2000 and handles moves within 100 miles of Queen City. They’ll create a detailed plan, including packing services, so call (513) 481-1316 to schedule a consultation. You can receive more moving tips by subscribing to their Facebook page and visit their website to learn more about their moving company.