As a professional who frequently travels for business, scheduling meetings and finding an appropriate and convenient hosting site can be a challenging task. However, hotels have become an increasingly popular choice for business meetings with colleagues who are local, or coming through town. If you happen to be staying in a hotel that offers conference rooms, business centers, and suitable amenities, it can be an easy solution for all parties.

A Guide for Hosting Business Meetings at a Hotel

When is it a good idea to have a meeting at a hotel?

A hotel meeting is an excellent option when hosting clients or colleagues from out of town, or if you yourself are visiting the area. It eliminates the need for additional travel expenses and ensures that everyone arrives on time. Additionally, hotels are equipped with various conference rooms and meeting spaces that cater to different group sizes, making it an ideal choice for both small and large meetings.

What are the benefits of hotel meetings?

One of the primary benefits of hotel meetings is the availability of professional and dedicated meeting spaces and business centers. These spaces are equipped with all the necessary facilities, including audio-visual equipment, high-speed internet, and catering services. Furthermore, hotels offer an environment that is both professional and comfortable, allowing attendees to focus on the meeting's agenda.

How can hotel staff assist in making your meeting successful?

The hotel staff are responsible for managing the logistics of the meeting, including setting up the meeting space, arranging for refreshments, and providing technical support. Additionally, the hotel staff can assist in organizing group activities and providing recommendations for local attractions and restaurants. This assistance will allow you more time to focus on presentations, or other crucial business details. 

What hotel amenities should you look for when scheduling your meeting?

Ensure that the hotel has adequate parking space, a reliable internet connection, and comfortable accommodation for attendees who require an overnight stay. Additionally, look for hotels that offer on-site dining options, fitness facilities, and other amenities that can enhance the overall experience.

Stevens Inn, located in Carlsbad, NM, is an excellent choice for your next business meeting. They offer a meeting space that can accommodate up to 250 people, with high-speed Internet, and on-site dining options. There is an optional airport shuttle, and close proximimity to golf courses, national park, and other stimulating attractions. Contact them at (575) 887-2851 to schedule your next meeting at Stevens Inn, or visit their website to learn more about their services.