If you’re scheduling a destination wedding or inviting a lot of out-of-town guests, it’s common to book a block of hotel rooms. It’s a process that’s easy to overthink. However, it doesn’t have to be an unnecessary source of stress. Following the below tips will ensure that your guests will all have accommodations for your big day.

A Guide to Booking Hotel Blocks for Your Wedding

1. Overestimate & Plan Early

If you don’t have an exact guest count yet, don’t worry. Hotels are flexible. When booking, overestimate by about 10%. Since your long-distance guests probably want to make their plans early, block the rooms at least three months before the wedding.

The average reservation is 10 or more rooms, so use that as a starting point. Most hotels will also offer you better deals for booking more rooms. 

2. Don’t Overlook the Clauses

Don’t skip over the legal language in your contract. The Allowable Shrinkage Clause states the percentage of rooms that can go unfilled—roughly 10%-20%. Anything greater can leave you paying extra. This is tied to an Attrition Clause, which defines the number of rooms that must be filled so you avoid a penalty.

Look also into the Mitigation or Re-Sell Clause. If you overestimate too much, you can try to sell these unfulfilled rooms to avoid a penalty. The booking agent will be happy to clarify, so don’t be afraid to ask questions.

3. Review the Amenities

You want to ensure your guests enjoy their stay, so explore the amenities the hotel offers. Free WiFi, cable, and breakfast are always appreciated conveniences. Meanwhile, a pool is the perfect place for them to relax in their downtime. Larger rooms or suites are ideal if you’re inviting large families.

4. Keep Close to the Venue

These reservations are meant to be a convenience. You don’t want guests to have to travel far, so make sure the hotel is within a 20-minute drive from the church or reception area. 

If you’re booking an event in the Carlsbad, NM, area, Stevens Inn offers relaxing, high-quality accommodations. Guests enjoy a number of amenities, including complimentary breakfast, a fitness center, and indoor and outdoor pools. They also provide a number of rooms and suite options that you can begin exploring on their website. Call (575) 887-2851 to book a reservation.