Unless you're available to answer your phone 24/7, eventually one of your customers or clients will need to leave a voicemail message. Make sure your business utilizes a phone service that offers this feature, because this message is necessary to maintain professionalism with the person calling. Make sure your voicemail greeting is done in an eloquent manner by following the tips below. 

3 Tips for Creating a Professional Voicemail Message

1. Introduce Yourself

When the line beeps, open with your name and business name. It is customary to always introduce yourself when using the phone, since the person on the other line can't physically see you. This assures the caller that they've reached the right individual or business. If they have the wrong number, this gives them time to hang up and dial the correct person. 

2. Smile While Recording

Smiling while you record your message will help you elevate your voice to a more engaging tone. It'll keep you from being too monotonous, which can make you seem indifferent or offputting to a caller. You can hear when people are genuinely smiling, and it'll give you and your business a better first impression. 

3. Slow Down

When people are nervous, they tend to talk faster, and this can be counterintuitive when recording a voice message. Make sure you slow down and speak clearly. It may help if you write what you're going to say down on paper so you can read your words out loud. Reading will naturally force you to slow your pace and can relieve some of the nervous pressure you feel.

If you're a resident of Alabama, set up your phone service with Union Springs Telephone Co. This communications provider serves exceptional phone, television, and internet packages in their 900-square-mile service area. They offer various calling features, including caller ID, call forwarding, call waiting, 3-way calls, selective call acceptance and rejection, and more. Visit their website to start setting up your phone service today, or call (334) 738-4400 to speak with a representative.