The quality and content of your outgoing voicemail message can say a lot about your business. The more effort that you put into crafting a smart, polished greeting, the more likely that you are to leave a positive impression on existing and prospective clients. Make the most of your phone service by considering these suggestions for creating an effective voicemail.

How to Craft a Professional Voicemail Message

1. Say It With a Smile

Whatever you choose to say, make sure that you smile while you’re doing so. It’s not always apparent if you’re frowning when you talk, but smiling while you speak is an easy and effortless way to infuse your words with enthusiasm and a genuine tone that sounds friendly and approachable. You’ll establish trust right away if you appear believable and authentic.

2. Speak Your Words Clearly

It’s helpful to write down what you plan to say beforehand if you aren’t certain that you’ll get through it in a single take. This is also a great way to ensure that you enunciate every word clearly so that your callers have no trouble understanding what you’re conveying.

3. Provide Valuable Information

What you say is just as important as how you say it. Be precise in the information that you offer—identify who you are, the name of your company, and your position. Request that the caller leaves a precise message with a name and contact information, along with a short description of why they’re calling. If you won’t have access to your phone service for a specific period, make sure that you divulge that information so that people know when to expect a return phone call. If necessary, leave an alternate number that they can contact instead.

4. Avoid Background Noise

Whether it stems from the television or video streaming via your high-speed internet service, it’s important to turn down the volume before you record your voicemail message. People should only hear your voice when they call—any background sounds will take away from the professional element and cause a distraction.

5. Make It Interesting

While your greeting should be short, it doesn’t have to be dull. Get the most out of your phone service by turning it into a marketing tool. Start your message with a friendly hello, and include something unexpected—a company tagline, for example, or a promotion that you want to share. This is an easy way to make a memorable impact on your callers.

Businesses and homeowners throughout Bullock County, AL, trust in Union Springs Telephone Co., Inc. for all of their communications needs. Offering reliable phone services, high-speed internet access, and HDTV cable, the company takes pride in elevating your experience through its distinctive options. You won’t have to worry about dropped calls and weak connections thanks to their top-of-the-line solutions. Visit the communications provider online for information, or call them at (334) 738-4400.