Waiting until the last minute to plan an event can make the process much more stressful than it has to be. Starting a few months before can relieve some of this stress and improve the quality of your party, but it may be difficult to know exactly what steps you need to take and when. Here are three tips to help you successfully plan your party.

How Can You Plan a Party in Advance?

1. Decide on a Date

Picking the date is the first and most important step in planning an event, and should be done between twelve and sixteen months in advance. This gives you ample time to make preparations and create a guest list. 

Solidifying a date in advance also gives you more venue options, as most places become booked up fairly quickly. Venues that hold 200 or more people may even take reservations up to six months in advance, especially if your party is in a big city or taking place during a holiday.

2. Choose a Theme

Setting a theme can make your party more enjoyable and unique for guests. To ensure that you have enough time to purchase supplies, aim to finalize your theme two or three months before the party. If your theme is dependent upon the venue, you may even have to make this decision earlier in order to coordinate the decorations and furniture layout. 

3. Send Invitations

The sweet spot for sending out invitations is one month prior to the event. If invitations are sent out too early, your guests may forget to mark it in their calendars or delay their R.S.V.P. One month’s prior notice ensures that more people will be able to show up because they will have to make a more immediate decision. However, it also gives them just enough time to make plans or shift their schedule around in order to attend.

If you are planning an event, contact Party Pleasers Services in Cincinnati, Dayton or Columbus OH. This event company specializes in professional planning for corporate events, birthday parties, and wedding receptions. They also offer DJ services as well as a wide selection of lighting, streamers, and other decor options. For more information about their unique services, visit them online. To speak with a team member about planning your special event, call (513) 417-8316 today.