Having the right office equipment is essential for a business’s productivity. Printers and copiers come in many styles, models, sizes, and functions, so finding the most appropriate option for your office can be challenging. Instead of settling on the first machines that match your budget, consider these factors to ensure that the equipment suits your needs.

What to Consider Before Purchasing a Printer and Copier

1. Printer Uses

Modern printers can do more than print documents. You have the option to print basic worded papers, promotional materials, graphs, and other materials in color or black and white. 

You can also choose a printer with multiple functions, like scanning, faxing, and copying, which will reduce your office's need for extra equipment. However, if you don't need a multifunctional printer, you can choose a single-function model and save money. 

2. Document Sizes

Most people think of A4 paper when printing or copying documents at work. It is the most common sheet size, measuring 8-1/4 x 11-3/4 inches. However, some businesses frequently handle oversized printed promotional materials like posters or creative plans. In that case, the office should purchase copiers and printers with wide format capabilities. 

3. Print Speed

In a high-paced environment, the last thing you or your team need is to waste precious time waiting for documents to print. A large office with many employees will likely use the machine often, so buying a printer that works quickly would be best. 

A laser printer would be ideal because they print fast with consistent results. However, if the quality of documents is more important than the speed at which they print, go for an inkjet printer.

When you're ready to create a document management system for your business, IT support and customer service will be important factors in choosing a company. Headquartered in Verona, VA, SVOE emphasizes support and customer service to ensure each customer has the peace of mind of knowing their data is in good hands. Since 1934, they've served businesses throughout the Shenandoah Valley and Central Virginia with new offices in Lexington, VA, and Charlottesville, VA. To learn more about their services, visit their website. To schedule a consultation, call (888) 888-7863.