Whether you're planning an office celebration or putting together a trade conference, your event's success may depend on the staging of your audio visual equipment. Effectively and safely putting together a high-quality AV system requires careful planning, high-quality equipment, and knowledge of potential technical glitches and safety issues. Considering the factors below in the planning stages will help ensure your event goes off without a hitch.

How to Stage Audio Visual Equipment for Your Event

1. Understand Your Needs

Do you only need crystal-clear audio for a board meeting, or are you throwing a party with LED lighting and live entertainment? Your audio visual needs will depend on the type of event you're planning, so consider the demands of the occasion carefully. Having an idea of what you need will guide your equipment rental decisions and streamline the quote-gathering process.

2. Evaluate Your Resources

Many venues feature built-in audio visual equipment, and they may even have experts on staff to handle the staging. If not, or if your event calls for a special AV setup, you may have to rent your own speakers, lights, and microphones. Since these systems can be extremely complex, it may be more cost-effective and safer to hire a professional to design and assemble your equipment.

3. Consider Safety

Even a relatively simple AV setup can require hundreds of feet of cables and massive amounts of electricity. An improperly staged sound and lighting system poses a tripping hazard to your guests, and may even start a fire. Safety is always the priority, which is another reason you may want to let a professional handle your audio visual staging, especially if your design calls for risers or hanging lights from the ceiling.

If you’re planning an event in New York City or Rockland or Westchester County, trust the professionals at TAV Rentals, LLC to handle the technical details. They have over 22 years’ experience in audio visual equipment staging and a reputation for using only the latest, most advanced sound and lighting technologies. Visit their website for more information on their wide ranging services, or call (347) 927-9706 to discuss your event with an AV expert today.