Whether you plan to host a corporate function or throw a wedding celebration, secure an event space as soon as possible. By contacting venues weeks or months in advance, there’s a better chance a space will be available the date and time you need it. To narrow the search, below are a few factors to consider. 

What to Consider When Choosing an Event Space 

How Many People Will Attend

Before you book an event space, take a preliminary count of how many guests will attend the function. This way, you’ll have a better idea of how much space you’ll need to comfortably accommodate everyone. As some people might forget to RSVP, make sure the venue can fit at least 20 to 50 more people than anticipated. Ideally, the layout should provide enough room for attendants to walk around and not feel crowded while seated. 

The Tone You Want to Set

The venue can help establish the atmosphere you want to create at the event. If you are planning a casual affair, for example, consider a venue with exposed wood beams and brick accents to create a rustic, homey atmosphere. For formal functions, banquet halls with grand ballrooms, ornate moldings, tiered chandeliers, and other luxe embellishments will make the gathering more elegant.

Amenities Offered By the Venue

Think about which guests might have mobility issues or other special needs, as well as who will have small children in tow. Choose a venue with accessible parking, ramps for wheelchairs and strollers, changing tables in bathrooms, handicap stalls, and anything else they might need. If out-of-towners will attend, having an RV park and cabins onsite will be convenient and avoid the hassle of looking for area hotels. 

Venue features should also include fun activities for guests. Leisurely strolls on nature trails, rushing down zip lines, and playing disc golf will keep attendees occupied, and allow them to socialize and create lasting memories, while the wedding party takes photos or there are other lulls in the event schedule.  

If you plan to host a corporate retreat, outdoor concert, or wedding in Grundy County, TN, contact the professionals at Baggenstoss Farms. Located in Tracy City, the 500-acre farm has several event spaces for various functions. Their stage boasts views of the Cumberland Plateau, while their 3,000 square-foot cabin can accommodate 75 people for events. The show barn is near a disc golf course to keep guests entertained. Learn more about the event spaces online and call (931) 488-8652 to arrange a tour.