Planning the logistics of a wedding can be a complex undertaking, particularly when making arrangements for out-of-town guests and your bridal party. Luckily, booking a block of hotel rooms for these wedding guests is a logistical solution to consider. However, before selecting a block of rooms, there are a few considerations to keep in mind, such as choosing the right hotel, knowing when to book your rooms, and figuring out how many to book. The following are a few tips to help you make travel accommodations for out-of-town guests.

What to Know About Reserving Hotel Room Blocks

1. Choose a Hotel Wisely

Selecting a hotel without first asking about wedding discounts or determining its distance from an airport or the wedding venue may result in overly expensive hotel rooms or a hotel that's inconveniently located. Instead, when thinking about travel accommodations, it's important to consider how far it is from your wedding venue. After all, your out-of-town guests will likely not have their own vehicles with them, particularly if they travel by plane, so a hotel close to their airport and/or venue can lessen the cost of hailing a rideshare service. 

2. Book Your Room Block in a Timely Manner

Booking a block of rooms at the last minute can leave you and your guests with a limited amount of availability at hiked prices. Hotels usually recommend booking blocks at least several months in advance, and many will offer discounted prices for a block of rooms with enough notice. 

3. Find Out How Many Rooms You Need

Since you are booking your rooms in advance, it’s common not to have an exact headcount until you receive all of the RSVPs. Instead, estimate the number of rooms you will need based on the received RSVPs and the invitee list. In these circumstances, it’s better to overestimate than to underestimate.

4. Provide Your Guests With Travel Information

Prior to booking, it is best to confirm any details regarding early check-in and any other details you would like included in the reservation, such as on-site parking and breakfast. Providing your out-of-town guests with as much information as you can will make them feel welcome while easing the stress of travel.

For your event travel needs, look no further than Hampton Inn and Suites of Wilder in Kentucky. With staple amenities including free breakfast and an indoor pool, Hampton Inn and Suites is the perfect overnight stay for wedding guests, and features preferred prices and  an ideal location for wedding planners. Connect with them by phone at 859-441-3049, or head to their website to view the gallery.