Planning the logistics of a wedding can be a complex undertaking, particularly when making arrangements for out-of-town guests and your bridal party. Luckily, booking a block of hotel rooms for these wedding guests is a logistical solution to consider. However, before selecting a block of rooms, there are a few considerations to keep in mind. The following are a few tips to help you make travel accommodations for out-of-town guests.

3 Tips for Reserving Hotel Room Blocks for Your Wedding Guests

1. Book Your Room Block in a Timely Manner

Hotel rooms can fill up quickly, especially during peak wedding season. The earlier you book, the more likely you are to secure the number of rooms you need at your preferred hotel. It’s recommended to your hotel room block at least six months in advance, if possible.

You should start by researching hotels in the area where your wedding will take place. Look for hotels that are conveniently located near your wedding venue and offer the amenities your guests will need. Once you've identified a few hotels, contact them to inquire about room block availability and pricing.

2. Find Out How Many Rooms You Need

Before you can book your hotel room block, you'll need to know how many rooms you need. This will depend on the number of guests you're expecting and how many of them will need accommodations. To get an accurate count, send out save-the-dates or invitations that include an RSVP deadline for guests to respond. Once you have a final headcount, you can determine how many rooms you need to reserve.

When reserving your hotel room block, ask about the hotel's cancellation policy and any penalties for canceling or reducing the number of rooms reserved. You'll want to make sure that you have some flexibility in case your guest count changes.

3. Provide Your Guests With Travel Information

Once you've reserved your hotel room block, it's important to provide your guests with travel information, including directions to the hotel, parking information, and any transportation options that may be available. You may also want to provide your guests with a list of nearby attractions, restaurants, and activities to help them make the most of their stay.

To make it easy for your guests to book their rooms, you should provide them with a special booking code or link. This will ensure that they receive the discounted group rate and can easily book their rooms online or over the phone.

For your event travel needs, look no further than Hampton Inn and Suites of Wilder in Kentucky. With staple amenities including free breakfast and an indoor pool, Hampton Inn and Suites is the perfect overnight stay for wedding guests and features preferred prices and an ideal location for wedding planners. Connect with them by phone at (859) 441-3049, or head to their website to view the gallery.