On any given day, the number of files stored on a company's computers is extraordinarily high. Now, imagine what would happen if a technical virus or another mishap causes sensitive documents to disappear. To avoid this frustrating and costly security problem, computer tech support technicians strongly recommend regular data backups. The following guide discusses what the process is and why it's important to implement a reliable storage plan.

What Is Data Backup?

Data backup is the process of making copies of files that are stored on computers, laptops, and other mobile devices. After the duplicates are made, the documents are stored on a separate network. This second system allows users to access all types of copied files, such as media, apps, and logs in case the originals are lost.  

Computer tech support specialists will generally recommend the 321 backup rules for business clients. First, companies should have a minimum of three versions of their data files. Second, the documents should be stored on two different types of media systems. Finally, one of those systems should be an off-site backup, such as the cloud. 

Why Is It Important?

It's critical for companies to have a secure, alternative portal to store essential documents, including financials, operating systems, customer databases, and other sensitive files. If a data loss occurs, a business can restore documents quickly and get back on track. 

Many employees travel with their company-issued laptops to attend industry conferences and other related meetings. If the device is lost or stolen, the files may fall into the hands of cyber thieves. Regular data backups allow instant retrieval so that production deadlines and other priorities are met. It's also important to maintain duplicate files to avoid costly ransomware attacks and stay ahead of any computer system breakdowns that can halt a company's operation.

When it comes to expert data backup services, call on Samuel Management Company. Serving Tampa, FL, and the surrounding areas for more than 10 years, the IT support firm assists companies in a variety of industries with reliable file storage and restoration. Whether your employees are working in the office or remotely, count on the team of skilled computer tech support specialists for 24/7 maintenance. To learn more about protecting your documents, call (888) 963-1141 or visit the website for pricing and the full suite of services.