Most corporate events include food. If you're planning one for your department, the catering service will help you make decisions on what to serve and how to accommodate your guests' needs. Here's some basic advice to get you started.

How to Plan Meals for a Corporate Gathering 

1. Figure Out Attendance

First, provide the catering service with accurate numbers so they can plan the menu accordingly. Send out emails and have department members RSVP well in advance. Caterers can estimate the amount of food needed based on headcount, and will make serving adjustments based on food types.

2. Consider Formality

The foods served should vary depending on the time of day and how the event is structured. For example, while a formal networking event may include a sit-down, three-course meal, a casual party could have a buffet.

Before picking dishes, determine what's appropriate for the meeting style and duration. Consider the size and layout of the venue to decide if it's better for guests to be walking around or to remain seated. 

3. Get Input on Preferences 

Next, consult with others in the department to pick popular dishes. Show team members the choices offered by the catering service and have them rank each option according to their preferences. 

Additionally, find out how many people follow vegetarian, vegan, gluten-free, or other specialty diets to ensure you have adequate options for everyone. A caterer could also create alternative menus for those who have dietary restrictions. 

4. Offer Options 

When choosing food, give guests as many options as possible. Having variety will ensure people find dishes they love within the selection.

For example, if the meal includes salad, place various dressings on the side so that guests can choose their favorite. Offer multiple entrees so attendees have options for the main course. With dessert, have a light choice like a fruit salad and a heavier option for those who want to indulge. 

If you're planning a department event, turn to Chef's Catering in Rochester, NY. They have more than 15 years of experience serving food at events of all sizes, including small gatherings and parties with hundreds of guests. Their talented chefs will accommodate all dietary needs with delicious and filling dishes. View their sample menus online, or call (585) 752-2149 to schedule a consultation.